Job vacancy Operations Associate

As part of this role, you'll collaborate with Sector and Fiduciary Specialists to design and execute Bank operations, support the Barbados Country Office in fulfilling its responsibilities, and oversee program delivery.

About this position

We are looking for a dynamic and innovative Operations Associate. In this role, you will work closely with Sector and Fiduciary Specialists in the design and execution of the Bank’s operations and support the Country Office in Barbados in discharging its main responsibilities. These are:

• work closely with public and private sector institutions, as well as with civil society and academia, to identify country development needs;
• develop, implement, and monitor the Bank’s Country Strategy; and
• oversee the delivery of country and regional, public and private, operational programs.

What you’ll do:

Working under the limited supervision of the Chief of Operations, you will:

Project Planning and Design

• Participate in the design of operations supporting the preparation of project documentas and monitoring project approval timelines.
• Prepare drafts of project profiles and operational plans for technical cooperation projects.
• Provide input into the institutional capacity and risk analyses, preparation of project budgets, results frameworks and the development of fiduciary plans for execution.

Project Execution and Monitoring

• Provide technical support on the application of Bank operational policies and processes throughout the project execution and preparation of annual operating and execution plans, procurement plans, disbursement requests and other project documentation.
• Prepare project supervision plans, monitoring and results reports, and follow up on their recommendations.
• Review terms of reference, ensuring that project activities are consistent with procurement and annual operating plans; in the review of procurement bidding documents and consultant contracts to ensure conformity with Bank policies; in verifying compliance of products and services with agreed standards, and in the preparation of draft communications to executing agencies accordingly.
• Provide input to the Sector and Fiduciary Specialists on technical, fiduciary and administration visits of executing agencies, and follow up on recommendations from these visits.
• Coordinate the organization of project-related missions and workshops. Maintain sector and fiduciary files and systems up to date.
• Analyze documentation on contractual conditions and processes corresponding actions and requests for contract and program modifications; follow up on pending contractual clauses; and maintain information on these clauses in corresponding Bank systems.
• Analyze disbursement requests, validating eligibility of expenses; input disbursements and other financial transactions related to projects in the Bank’s systems for supervisor’s validation; and assist in the analysis of budget transfers. Monitor disbursement projections, in close coordination with the Sector and Fiduciary Specialists.

Closing of Operations

• Collaborate on Project Closure workshops; collect relevant data for the preparation of the Project Completion Report (PCR); and, upon request, follow up on the evaluation recommendations. Provide information for the Office of Evaluation and Oversight (OVE) evaluations at the request of the Chief of Operations.

What you'll need

• Education: Master’s degree in business administration, Economics, Finance, Engineering or similar studies. Certification in Project Management is desirable.
• Experience: At least two (2) years of relevant professional experience, preferably in administration of projects financed by multilateral development institutions or other external donors. Knowledge of national procurement policies, norms or practices and experience in writing reports is a plus.
• Languages: Fluency in English is required. Proficiency in another Bank language (Spanish, Portuguese, or French) is desirable.

Key Skills

• Learn continuously??
• Collaborate and share knowledge??
• Focus on clients??
• Communicate and influence??
• Innovate and try new things?

Requirements

• Citizenship: You are a citizen of Barbados.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

Type of contract and duration

• National staff contract, 36 months initially, renewable upon mutual agreement.

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

• A competitive compensation package.
• Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender-neutral parental leave
• Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program that covers medical, dental, vision, preventive care, and prescription drugs.
• Pension plan: pre-defined pension plan that provides financial security and supports employees in planning for their future.
• Hybrid and flexible work schedules
• Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees.
• Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training, and learning opportunities, language classes, mobility options, among others.

2 Aug, 2024 (77 days left)